Changing a card’s background color can help it stand out on the board, or you can set up a color-coded scheme for different projects. Most card types let you change their background color and/or set a due date. Click Lock items again to unfreeze the cards. To prevent the cards on your board from being moved or resized unintentionally when you’re navigating among them, click on the Lock items toggle switch at the upper-right corner of the board. You can easily resize or move a calendar, note, or task list card. To move the card, move your cursor pointer (which may look like four arrows or a grabbing hand, depending on your browser and operating system) to the center of the card then click-and-hold and drag the card to another spot on the board. To resize the card, drag one of the eight points that appear around the edges of the card. Then click-and-hold and drag the arrows to enlarge or shrink the card’s size.Īnother way to move or resize a card is to click the three-dot icon on the upper-right of the card and select Resize from the menu that opens. To do this, move the pointer to a side or corner of the card until it changes to double-ended arrows. The cards for calendars, notes, and task lists can be resized. Then click-and-hold an area toward the border of the card, drag the card to another place on your board, and let go to set it back onto the board. Click the card so that it becomes highlighted by a blue border. You can move any card to another place on your board. While there are specific ways to interact with certain types of cards (covered later in the story), there are a few general ways to work with cards, such as moving them, resizing them, and changing their background color. Change your cards’ layout, appearance, and more This means you can have multiple calendars, notes, files, etc. Note that you can add several of the same type of card to your board. As you keep adding cards, each one will appear in an empty space on the board. Once you’ve selected a card type, the card will appear on your board. (I’ll go over all the card types in detail later in the story.) IDG Select Show all to see several more types of cards. From the menu that opens, select the type of card you want to add to your board. Toward the upper-left of your Outlook Board home screen, click Add to board. (Click image to enlarge it.) Pin cards to your board You access the board layout by changing the view (in the upper-right corner) to Board. (Instead of “Month,” this button may say “Day,” “Work Week,” or “Week.”) The board interface appears in place of your monthly (or daily or weekly) calendar view. On the upper-right corner of the Calendar page, click the Month button, and from the drop-down menu that opens, select Board. This opens your Outlook calendar in the browser window. In the toolbar running down the left edge of the page, click the Calendar icon.
Later this month, suggested times for meetings will appear for all commercial and education users, making it easier to avoid conflicts when scheduling meetings with multiple participants.Go to your Outlook home screen in your web browser, which may be at or, depending on whether you have a Microsoft 365 subscription or a free account.
Microsoft is also improving Outlook for iOS and Android for meeting scheduling.
It’s not clear how this new view will appear in Outlook for Windows or the mobile versions of Outlook in the future, though. Microsoft is making this new board calendar view available in Outlook for the web first, and it will be available to commercial and education users soon, too. “That is a lot of context switching, back and forth, and maybe even double tracking.” This new calendar board view is designed to help people cut down on having to switch between tools and apps to manage their time. “On average, people use 6 tools to track all the things they need to get done,” says Gabriel Valdez, a product marketing manager for Microsoft’s Outlook team. The new Outlook calendar board looks a lot like Trello. It’s essentially an ever-expanding board that tries to centralize everything that goes into keeping your calendar clean and up to date. Files can sit alongside this view or even simple notes and goals to help with organization. It works much like Trello, where you can add new cards of information to help you organize your calendar and meetings. It’s a new dynamic view that will let you organize meetings alongside tasks, notes, goals, links, files, and more. A new Outlook calendar board view is coming soon to Outlook for the web, and it works a lot like Trello. Microsoft is making its first significant change to the Outlook calendar view in years.